Fixed Assets in Microsoft Dynamics GP - 80576 Course Outline
This course is designed for customers who are interested in learning Microsoft Dynamics GP 2018. It covers the new features in Dynamics GP 2018, but also the important capabilities of Dynamics GP in general.
The Microsoft Dynamics GP Fixed Assets course describes the processes required to enter, depreciate, and retire fixed assets. This course also demonstrates how to perform additional related functions such as changing asset information, mass changes, partial transfers and partial retirements.
This course is intended for someone wanting to learn the basic features and to develop a working knowledge of the typical day-to-day procedures required to effectively use Fixed Assets. The class is targeted toward data entry clerks, administrators; accountants, CEOs, and consultants who need to understand the technical aspects of Fixed Assets in Microsoft Dynamics GP and gain foundational knowledge of the applications functionality.
Before attending this course, students must have:
General knowledge of Microsoft Dynamics GP.
Basic knowledge of accounting principles, especially the concept of depreciation.
At Course Completion
After completing this course, students will be able to:
Create asset records, asset books, asset classes, and asset book classes.
Maintain asset records using transfers, changes, and retirements.
Depreciate assets and post depreciation from Fixed Assets to General Ledger.
Understand the possible integration points Fixed Assets has with other Microsoft Dynamics GP modules.
Identify available utilities that are used to manage asset records.
Module 1: Overview and Setup Procedures
This module provides an overview of the features and benefits of using Fixed Assets in Microsoft Dynamics GP in an integrated environment. It examines the options available to customize this module to reflect the way your organization does business. You will learn how to set up assets to track depreciation information for a company and will discuss how to use asset classes and asset books to organize asset data.
Features and Benefits
Fixed Assets Processes and Integration
Configure the Fixed Assets Calendar
Enter Account Groups
Enter Fixed Assets Post Accounts
Create Insurance and Asset Class Records
Create Book Records
Create Book Class Records
Fixed Assets Company Setup
Create Location and Physical Location Records
Create Lease, Retirement and Structure Records
Fixed Assets User Preferences
Enter Existing Assets
Lab : Account Group Setup
Lab : Purchasing Posting Accounts Setup
Lab : Class Setup
Lab : Book Setup
Lab : Book Class Setup
Lab : Fixed Assets Company Setup
Module 2: Daily Procedures
This module defines the ways that assets can be added in Fixed Assets. It explores the Payables Management and Purchase Order Processing interface and how to import new asset additions using the Asset Import/Export window. The major focus of this chapter is the interface from Payables and Purchase Order to Fixed Assets.
Asset General Information
Asset Account Information
Asset Book Information
Asset Insurance and Lease Records
Asset User Data
Payables Management Interface
Purchase Order Processing Interface
Lab : Asset General Information
Lab : Asset Book Information
Lab : Asset Book ITC Information
Lab : Payables Management Interface
Enter the Invoice in Payables Management
Add the Paper Shredder to Fixed Assets
Lab : Enter a Purchase Order for a Capital Item
Lab : Receive the Capital Item
Lab : Enter a Capital Item in Fixed Assets
Module 3: Maintaining Records
This module examines the functionality available to maintain Fixed Assets records. The process to perform depreciation projections, asset transfers, and asset retirements is discussed in detail. The utilities that ensure the integrity of data such as file maintenance, reconcile, and deleting assets are examined. It also discusses the Inquiry windows and reports that can be generated from the Fixed Assets module.
Changing Asset Information
Report Options and Printing
Lab : Select Assets
Lab : Depreciation Projection
Lab : Mass Change
Lab : Transfer an Asset
Lab : Partial Retirement
Lab : Retire Undo
Module 4: Period-End Procedures
This module examines the processes that are completed at the end of the month, period, calendar, and fiscal year. It focuses on issues that may cause Fixed Assets to be out of balance with the General Ledger. It also discusses the reports that should be printed prior to performing the closing process.
Lab : Depreciation
Lab : Fixed Assets to General Ledger Posting
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