Microsoft SharePoint has proved to be an essential tool for businesses and organizations around the world, thanks to its ability to allow them to automate their business processes, monitor progress, and share information safely across departments. You can also improve your workflow in SharePoint and enjoy many other online benefits.

But what is SharePoint used for, and what kind of impact will it have on your business? To enjoy the benefits of SharePoint, you have to appreciate all its dynamics. This is why many corporations are taking their employees through rigorous SharePoint online training.

Once you’ve understood how to implement SharePoint in your business, and all your employees have undertaken the right training, you can begin to reap the numerous SharePoint online benefits. This article outlines these benefits.

What Is SharePoint?

SharePoint is an application platform developed by Microsoft in 2001 to help organizations automate their processes and allow them to demolish data silos and bring their remote teams together for better collaboration and workflow. As mentioned above, SharePoint will enable you to monitor the progress of your business processes and safely share information across different departments within your organization and even externally.

Some companies are implementing SharePoint as a system for managing documents, collaboration, and intranet or extranet. You’ll enjoy immense benefits when you implement SharePoint effectively in your organization.

Online Benefits of Using SharePoint

Companies, developers, designers, and individual users are using this program to streamline their workflows and cut down the cost of their daily operations. You, too, can enjoy these and many other online benefits when you incorporate SharePoint into your business. Here are other common online benefits of using SharePoint:

Built-in Multi-purpose Functionality

SharePoint has proved to be a flexible application platform that can serve as an intranet for your company, allowing you to share information, schedule tasks, and manage contacts internally. As an administrator, you can assign various permission levels, depending on the status of each user. On top of that, this software offers key functions involved in daily business operations like sharing documents, managing files, sharing business info, and social networking, among others.


SharePoint comes with special online features to enable you to perform the above-mentioned functions conveniently and effectively, but you have the option of keeping these default features or customizing them to align with your business needs. You can create custom features in SharePoint features or just customize the whole application’s interface.

The entire point of customizing your SharePoint software is to make it reflect your business and enhance your staff’s insightful experience with it through the drag-and-drop functions.

Centralized Administration

One of the reasons why many corporations are implementing SharePoint is simplified management. It allows admins to access operation functions and features like security settings, backup sites, site info, update privileges, and perform restorations on a single dashboard.

Better Collaboration and Document Organization        

With Microsoft SharePoint, it’s easy to organize and manage your online documents and company data for quick and easy access. Because everything will be done from a centralized point, your team members can easily access the documents and information they need to achieve their daily work target. This software ensures that there is a streamlined flow of data across departments in your company.

It offers cloud storage that you can access on different devices. By improving the flow and availability of information in your company, you’ll help your team members to make more informed decisions, handle complex tasks easily and quickly, appreciate the common business strategy, and help your business achieve its targets. Sharing files in SharePoint requires a single touch of the button.

Consolidation of Websites

SharePoint allows you to integrate all your websites and shared work environments into a single platform thereby cutting down the cost of managing information silos. Consolidating your internet and internal sites improves accessibility and management of data.

Seamless Integration with Existing Systems

Microsoft SharePoint integrates flawlessly with other business applications in your organization. For instance, it’ll work effortlessly with Microsoft Office Suite, Microsoft Exchange Server, CRM, ERP, and Microsoft Unified Communications, among other applications. For online applications, SharePoint isn’t limited to Microsoft Edge or Internet Explorer; it can work perfectly well with other web browsers.

Improved Online Security

SharePoint comes with highly advanced security tools and features to prevent unauthorized access and outages. For instance, it features workflow upgrades, authentication enhancements, etc. As long as the accessibility and shareability of information in your business are fully optimized, the integrity of your data stays reliable. You can also set other security structures and access privileges at the document and file levels.

Since its launch in 2001, Microsoft SharePoint has undergone numerous upgrades and acquired more advanced features designed to improve user experience and provide users with more opportunities for streamlining their business operations. 

About The Author

Microsoft Certified Trainer and Consultant specializing in Office 365, Microsoft SharePoint, Power BI, Power Apps, Power Automate, Microsoft Access, Microsoft Excel, Microsoft Visio, Microsoft Office Development, and Crystal Reports. In Glenn's career as an independent consultant, he provided network design, implementation and administration, database development, support services and training for several firms in the greater Philadelphia area.

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