{"id":1587,"date":"2023-05-08T12:50:59","date_gmt":"2023-05-08T17:50:59","guid":{"rendered":"https:\/\/www.onlc.com\/blog\/?p=1587"},"modified":"2024-04-25T11:01:40","modified_gmt":"2024-04-25T15:01:40","slug":"how-to-filter-for-multiple-values-in-excel","status":"publish","type":"post","link":"https:\/\/www.onlc.com\/blog\/how-to-filter-for-multiple-values-in-excel\/","title":{"rendered":"How to Filter for Multiple Values in Excel"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">If you work with Excel data, chances are you\u2019ll eventually need to filter multiple values in one cell to rearrange or apportion your worksheet. Checking items one after another might become a cumbersome task depending on how large your worksheet is.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Thankfully, Excel provides options to automatically filter multiple values in your worksheet, saving you time and energy. In this article, we\u2019ll explore different methods of filtering values you can use in different situations.<\/span><\/p>\n<h2><strong>How to Filter for Multiple Values in Excel<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Data filtering is a process that involves examining your worksheet to exclude, rearrange, or apportion data based on specific criteria. Filtering for multiple values in a worksheet is a simple task that doesn\u2019t require extensive <\/span><a href=\"https:\/\/www.onlc.com\/excel-training-classes-certification.htm\"><span style=\"font-weight: 400;\">Excel training<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Below are the four different ways you can filter multiple values in Excel:<\/span><\/p>\n<h3><strong>Filter Multiple Values in a Column<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">If you have values in a single column you want to filter for, click on the \u2018Data\u2019 tab, and open the \u2018Advanced Filter\u2019 dialog box.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the dialog box, click \u2018Action,\u2019 then choose the list filter option. Below are the meanings of the options in the pop-up window:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">List range\u2014the section of your data sheet that you want to filter.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Criteria range\u2014what you use to define the criteria for filtering the listed range.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Copy to\u2014used to assign the location where you want your filtered results to be copied.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In the pop-up window, select the values in the column you want to filter for. In the \u2018Criteria\u2019 range, specify the list of multiple values you want to filter. Note that you need to use the same name for both the filter column and the criteria list. Click \u2018OK,\u2019 and Excel will filter the data range you selected using the specified criteria.<\/span><\/p>\n<p><a href=\"https:\/\/www.onlc.com\/excel-training-classes-certification.htm\"><img decoding=\"async\" class=\"alignnone size-full wp-image-2608\" src=\"https:\/\/www.onlc.com\/blog\/wp-content\/uploads\/2025\/01\/ONLC_BlogCTA_Excel_V1.jpg\" alt=\"onlc-courses-excel\" width=\"1575\" height=\"600\" \/><\/a><\/p>\n<h3><strong>Filtering Multiple Values in Excel<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">The&#8217; Filter&#8217; tool can easily filter multiple values in Excel. First, select the range of data you want to filter to use the filter tool.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">After selecting the data, from the \u2018Data\u2019 tab on the top of your screen, go to \u2018Filter\u2019 in the \u2018Sort and Filter\u2019 category.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Click on \u2018Filter,\u2019 and a filter drop-down will appear in the header of every column you have selected. When you click the filter drop-down, a new window with different criteria to filter the column will appear.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Alternatively, the pop-up contains the list of values in that column. Select one of the values and press \u2018OK\u2019 to filter the information on the selected value from your worksheet.\u00a0<\/span><\/p>\n<h3><strong>Filter Multiple Values in One Column With a Helper Column<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">A helper column is a new column added to a dataset to help simplify a complex operation. To use this method, enter the COUNTIF command into the cell next to the data you want to filter for. You can also use the COUNTIF command to <\/span><a href=\"https:\/\/www.onlc.com\/blog\/how-to-remove-rows-in-excel-based-on-criteria\/\"><span style=\"font-weight: 400;\">remove rows in Excel based on criteria<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, enter \u2018=COUNTIF($C$2:$C$9, A2)\u2019 into cell D2. \u2018$C2:$C9\u2019 is the value list (criteria) you want to use in filtering, and A2 is the first cell of the column that you want to filter.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">After entering the function, drag the fill handle down to the cells you want to use (Down D2). The cells you fill will display 1 or 0, with 1 representing the values you want to filter based on.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Highlight the helper column (D), click on the \u2018Data\u2019 tab, select \u2018Filter,\u2019 and check \u20181\u2019 from the \u2018Select All\u2019 section. When you do this, all the values you specified will be filtered out. Another simple option you can master to help with this is <a href=\"https:\/\/www.onlc.com\/blog\/how-to-find-the-max-value-in-excel\/\">how to find the max value in Excel<\/a><\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><strong>In Conclusion<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">The filter command is a powerful tool for working with large <a href=\"https:\/\/www.onlc.com\/blog\/what-is-a-workbook-in-excel\/\" target=\"_blank\" rel=\"noopener\">Excel sheets<\/a>. It\u2019s easy to learn and will save you the significant time you would otherwise spend manually examining values. If you have any questions, contact our team to learn more about our <a href=\"https:\/\/www.onlc.com\/excel-training-classes-certification.htm#certifications\" target=\"_blank\" rel=\"noopener\">Excel certifications and courses<\/a>.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you work with Excel data, chances are you\u2019ll eventually need to filter multiple values in one cell to rearrange or apportion your worksheet. Checking items one after another might become a cumbersome task depending on how large your worksheet is. Thankfully, Excel provides options to automatically filter multiple values in your worksheet, saving you [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":2447,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_lmt_disableupdate":"no","_lmt_disable":"no","footnotes":""},"categories":[2],"tags":[],"class_list":["post-1587","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-microsoft-excel"],"aioseo_notices":[],"modified_by":"Blue Tuskr","_links":{"self":[{"href":"https:\/\/www.onlc.com\/blog\/wp-json\/wp\/v2\/posts\/1587","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.onlc.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.onlc.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.onlc.com\/blog\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/www.onlc.com\/blog\/wp-json\/wp\/v2\/comments?post=1587"}],"version-history":[{"count":7,"href":"https:\/\/www.onlc.com\/blog\/wp-json\/wp\/v2\/posts\/1587\/revisions"}],"predecessor-version":[{"id":2392,"href":"https:\/\/www.onlc.com\/blog\/wp-json\/wp\/v2\/posts\/1587\/revisions\/2392"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.onlc.com\/blog\/wp-json\/wp\/v2\/media\/2447"}],"wp:attachment":[{"href":"https:\/\/www.onlc.com\/blog\/wp-json\/wp\/v2\/media?parent=1587"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.onlc.com\/blog\/wp-json\/wp\/v2\/categories?post=1587"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.onlc.com\/blog\/wp-json\/wp\/v2\/tags?post=1587"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}